Document Retention Policy

Document Retention Policy – 19th February 2019.                                 Hannington Parish Council

Hannington Parish Council will retain documents for the periods listed in the table below, consistent with advice from HALC – Legal Topic Note 40 – NALC 2016.

These periods are to be considered as minimum retention times. The retention of documentation is for audit, regulatory, management and operational purposes. The Parish Clerk is responsible for the documents and that they are filed in an orderly and secure manner at all times, and that they will be securely destroyed if they are no longer considered relevant to the business of the parish council.

The same arrangements for keeping electronic records will be applied to any electronic document as for a paper documents. Electronic documents are backed up from the Clerk’s computer to cloud storage provided by a UK based company with appropriate security.

All email correspondence to and from the Councillors and Clerk are automatically recorded compliant with the General Data Protection Regulations (GDPR).

All documents will be made available on request to the Parish Clerk according to the General Data Protection Regulations and Freedom of Information Act (FOIA).